Education Management System

Emsplus is an extensive campus management software to manage the academic and operational activities of schools and colleges. Emsplus gives the ease of storing and retrieving information about a student from the day he/she joins till he/she leaves the institution. Through user friendly screens and systematic work flow every activity of the student is captured by the users. Role based logins are provided for each role where both teaching and non-teaching staff can access the application. As a web application emsplus give the management a great leverage in accessing the application from anywhere through secured login. Emsplus address the end to end requirement of any institution providing modular approach to every activity. All the modules provided are plug and play which means the institution can decided to use any one or few or all of the modules. Also over a period of time the institution may wish to add more modules can do so without disturbing the existing application or the database.

The main stake holders of this application will be top level management who will use this application for data analysis and decision making. Next level is the middle level management who will assign task to the other users and monitors efficient implementation of their ideas. Further down will be the non-teaching staff who will feed data in each of the module facilitating middle level management to accomplish their task and also enhance the work flow of teaching staff. Next in the row will be teaching staff who will capture all the academic activities like attendance & examination. Students will be one of the stake holders of this application who will use this application to get relevant information of their institution. Lastly the parents who will use this application to login and have a watch over the performance of their wards in terms of attendance, examination, discipline and overall performance.

The most flexible and customizable screens and reports will address a wide range of customer requirement without much to tinker with. The success of any ERP solution lies with the ardent and experienced professional team for implementation.

List of Modules

Students Module

Functionality	Feature	Reports
Create Student group with the same Class	Student performance analysis	Student Academic Profile
Create Student group of different Classes	Each student will be given separate login	Student strength batch wise
Mass Upgrade student to next year	Can view student details online	Student strength Caste/Religion/location wise
Apply leave online		Course/department/semester/year/batch wise reporting
Can give feed back online
Feed back questions can be configured
Submit assignment online

Staff Module

Functionality	Feature	Reports
Capture Staff Academic details	Apply leave only based on alternative arrangements	Staff Profile
Capture Staff Award details	Period Tracking online	Department wise staff details
Monitor Student Discipline	Can view student details online	Designation wise staff details
Approve leave for student/Staff online		Skill/Special Skill wise staff details
Enter lesson plan for the year		Reporting Structure of each staff
Enter deviation status for the plan

Academic Administration

Functionality	Feature	Reports
Create additional colleges	Locate facilities available in each room	Facilities available in each class
Create course/subjects/units/topics	Monitor Facilities across Colleges	Course details of each college
create location details		Building list of each college
create facilities & Assignee to each room		Floor details of each building

Staff Module

Functionality	Feature	Reports
Configure Time table for year	Time table can be applied to year	Subject wise attendance
Assign Staff to Time Table	Deviation can be monitored	Staff Wise Attendance
Assign Course/Branch to Timetable	Lesson planning deviation monitored	Semester wise attendance
Assign Class to Time Table	Classes affected on Staff Leave	% of attendance Semester wise
Assign Subject to each Class	Alternate arrangements on leave	% of attendance Student wise
Assign Unit to each Class	Lesson plan deviation report	Attendance overall
Assign Topic to each Class	Time table staff wise	Department wise Attendance
	Time table subject wise	Staff Attendance
	Time table Class wise
	Student Time table

Admission Module

Functionality	Feature	Reports
Capture Marketing Event Details	In charge and cost for events	Year wise Student Admission
Maintain application No's	Admission work flow	College Strength
Application distribution to different Locations	Online interview schedule	Student and Teachers
Eligibility criteria configuration	Online admission confirmation	Register
Interview card as per eligibility	Event wise admission details	Application Availability Course Wise
Admission approvals	Admission percentage on Application distribution	Submitted Application Department Wise
Admission confirmation	Request and approval for Course Transfer	Students Called for Interview
Agents/Source details can be configured	Document Check list can be maintained	List of Selected Students
	Scanned copy of the documents can be uploaded	List of Students Applied For TC
	Can view scanned copy of documents online	List of Students Received For TC
	Commission paid to Agents/Source can be maintained	Transfer Certificate
		Students Enrolment Community Wise
		Student Checklist
		Agent Commission overall/course wise

Fees & Fine Management

Functionality	Feature	Reports
Configure any type of fees	Integrated with Accounts module	Overall Summary
create fees group	No re-entry required in accounts module	Overall Date wise Summary
create student group	Can be integrated with Tally	Course Wise Summary
map single fee to student group	fine is configurable with any Fees	Batch Wise Summary
map single student to fee group	fees can be made online through payment gateway	Batch Wise Details
map fee group to student group		Batch Wise Fees Details
maintain fee payment fee wise		Student Payment Details
Can fix Fine for late payment		Student Balance Amount
		Student Date Wise Report
		PDC Cheque Maintenance Report
		Receipt Re-Print

Dash Board Information

Functionality	Feature	Reports
Stake holder wise dashboard	Graphical Representation	Facilities available in each class
Management can view details of all the institutions	Year wise charts for each feature can be displayed	Course details of each college
Comparison can be made between institutions	Institution wise charts can be displayed	Building list of each college

Marketing Module

Functionality	Feature	Reports
Create Unlimited Events	Can analyse the effectiveness of each event	List of students enquired course wise, branch wise
Map staff for each event each time	can analyse the staff performance of each event	list of students enquired area wise
Assign Expenses details for each event	can analyse the effectiveness of expenses done on each event	list of students enquired event wise
Map event during enquiry for each students	can be used in CRM to call up the student who has made an enquiry	list of students enquired in-charge wise
	Send reminders and mails to students who has made enquiry

Question Paper Setting

Functionality	Feature	Reports
Set question paper from question bank	Create questions based on Hard/Medium/Easy questions	Unlimited question papers
create unlimited question bank	Select random units for questions
create parameter for setting question pagers	Random questions will be created each time
create your own templates for question paper	Markets can be specified for each question
	Each question paper settings takes 5 minutes and not more

Examination Module

Functionality	Feature	Reports
Set examination date	Exam attendance can be take for students	Mark list for student exam wise
Set Name for each examination	Exam attendance for invigilator is enabled	Mark list exam wise, Class wise
Assign subject, course, branch for each exam	Restricted entering of marks for students who are absent	Overall Mark list for a Class
Assign student for each exam, subject	Hall tickets can be issued	Pass % and Fail % for each class
Assign Invigilator for each exam	Location, Class, Exam Roll no can be printed	Pass % and Fail % for each Course
Assign Location for each exam	Can assign multiple exam in same class	Pass % and Fail % for each Exam
		Pass % and Fail % for each staff for each exam

Event Management

Functionality	Feature	Reports
Create individual calendar for each employee	Block class room for the event, no overlapping allowed	Event List for the day
fix events with time and date, venue	events can be viewed by staff/students	Event list and participant list even wise
allocated locations/class room	SMS and mail reminders can be sent for each event to the participants
assign Staff/Students/Guest for each event

Hostel Management

Functionality	Feature	Reports
Create location details	Fix cost based on facility in the room	Vacancy position building wise, floor wise, room wise
create no of beds for each room	allot rooms pictorially	Occupant details room wise
map facilities for each room	view vacancy position before allotment	Hostel Attendance day wise
create student room and staff room separately	Hostel Attendance can be taken
	Students staying in hostel but not attending classes can be found out

Mess Management

Functionality	Feature	Reports
Fix Session based menu	Map ingredients required for each menu	Mess Attendance Mess wise
create category of mess Veg / Non-veg	prepare BOM for each day meal	Overall Attendance Mess wise
map mess to Hostel	Mess attendance can be taken
Multiple hostel can be mapped to single mess	Student mess attendance without attending college can be found out
create weekly menu
create function menu

Library

Functionality	Feature	Reports
Create Unlimited authors	Book index content	Author wise book
create unlimited publishers	common search	Book issue student wise
create unlimited books with full details	Bar code integrated	Publisher wise book list
Issue books based on request	RFID integrated	Rack wise book list
Return of books	Smart Integrated	Item GroupWise booklist
create classification of books	Book Reservation	lost booklist
	Book Return reminder through mail/SMS	list of book over due
	Fix no of books for each role viz students/Staff/Others
	Classification includes, books, journals, news papers, CD & any other relevant media
	Rack no, Row No can be identified

Transport

Functionality	Feature	Reports
Capture Bus Details	Bus Attendance	Bus Attendance for each bus
Capture Driver Details	GPS tracking can be activated	Details of Late comers due to bus
Capture FC for Bus details	Reminders for FC	details of students route wise
Create multiple routes	Reminders for Insurance and other details	details of students stop wise
Map student/Staff for each bus	Validity check of Driver License	Same route differential pricing based on AC or Non AC
Capture RTO details for each bus
Map fees bus wise/facility wise/route wise/Bus stop wise

Lab Management

Functionality	Feature	Reports
Create disposable/non-disposable items	Item issue for students can be recorded	Usage report of items Day wise, class wise, in-charge wise
Issue request for items	misuse of item and over use of items by class/staff/student can be monitored	List of used items
Issue of items staff/Student	Returnable lab equipment details can be maintained	List of lost items
Return of non-disposable items	Item request can be done	stock position of each item
Collect details on loss of items	item request approval can be done

Inventory Management

Functionality	Feature	Reports
Item group can be maintained	Can keep stock of issues and shortages	List of stationery/Inventory issued on date
Capture Item issue details	can issue free stock and paid stocks	list of stationery/inventory pending for each students
Create items both Free issue and Cost	student wise and course wise stocks can be given	Stock list as on date
		category wise, course wise, class wise stocks available

Scheduler & Alerts

Functionality	Feature	Reports
Auto scheduler for date/week/month/year	Import option for Sending mails and SMS	List of scheduler on date
create group of recipients	Bulk sms enabled through Http	List of mail sent
create template of SMS and Mail	can be integrated to mobile interface	List of SMs sent

Maintenance

Functionality	Feature	Reports
Location/Building/Class can be configure	Maintenance staff can be assigned scheduled maintenance	Maintenance Schedule for maintenance staff
Scheduled maintenance can be created	Online creation Maintenance request	Completed maintenance
Maintenance request by staff for any location	Online updation of Maintenance status	Un finished maintenance report
Maintenance Manager will be informed online	Un noticed maintenance can be sent to mail/SMS	Maintenance status of Maintenance for each building
Maintenance update will be done online	Urgent maintenance request to be sent through SMS/Mail	Maintenance summary of each maintenance

HR

Functionality	Feature	Reports
Create staff and capture all details	Payroll integrated with Bio metric/smart card etc	Payslip
Create Department	Configurable Allowances and Deductions	Salary details of individual/overall employees
Create Designation	online leave request /Approval	Leave Details of individual/Overall employees
Create Leave rules	Online HR Portal for College	Attendance details of individual/Overall employees
Create Allowance/Deduction rules	Integrated with Accounts
Create Loans/Advances rules
Create Salary structure
Create payroll structure

PRE HR

Functionality	Feature	Reports
Receive Request for filling vacancies from each department	Can complete overall cycle online	List of Vacancies department wise
Create Resume bank with skill sets	Status can be updated online and candidate can view online	list of Candidate available in the database
Check eligibility automatically and send interview letter	integrated with CRM if required	list of candidates for whom interview is sent
Set up score for each domain for the candidate	Vacancy position can be published in the portal from the actual requirement	list of candidate for whom offer letter is sent
Interview can be scheduled		Status of Interview candidates
Results can be published online with request for acknowledgement		Marks scored in the interview
Print Offer letter from the acknowledgement done
Print confirmation after the candidates join
Print notice as per requirement

Training

Functionality	Feature	Reports
Create scheduled training	Fix any type of training with any duration	Staff allotted for training
Create Adhoc training	send invite to training through mail	staff attended training
Map Trainer and Trainee to Training	Send training results through mail	Attendance of staff on training
fix location to training	publish training results on the web	Results of staff attended training
conduct training exam	Call notice for training on the web	list of staff not attended training
set up score for training		list of staff for whom training is due

Student Assessment

Functionality	Feature	Reports
Create multiple level grading pattern	Assess students on grading during class promotion	Grade wise report
Create multimple level student grading system	Carry over weitage to next academic year	Class wise qualified students report
Assign multiple weitage for each grading		Mark list for overall assessment

Accounts

Functionality	Feature	Reports
Seamless integration with the fees modules	Instant Trading/P&L/Balance sheet can be generated	Individual ledger summary
Account creation is done on the fly	No duplication of work in ledger posting.	Receivable and Payables reports
Student created in the application generates Student ledge in accounts	All financial components generated in the application is capture automatically	Outstanding reports ledger wise
Staff created in the application generates staff ledger in accounts	Decrease in time and man power since ledger posting is done concurrently	Balance sheet / Trading and P& L reports
Creditor/Debtor management is integral part of the system	Bank Reconcillation report is enabled	BRS reports
Payable and receivables are part of the system		College/School wise fees collection/Pending collections

Assignment

Functionality	Feature	Reports
Faculties can post their assignment to students online	Bulk mails and Bulk sms can be sent	Receipent list of Mails
Mail attachment can be done	Repository of assignment can be viewed	Receipent list of SMS
SMS alterts can be sent		Summary of SMS sent
File type docx, pdf, xlsx can be attached		Summary of Mail sent

Asset Management

Functionality	Feature	Reports
Individual Asset can be entered and monitored	Asset value of total assets can be retrieved	Asset value of individula asset can be viewed
Group Asset can be traced	Asset value of Asset group can be retreived	Asset value of group of assets can be viewed
Purchase details and supplier details can be entered	Asset Depreciation at any point of time can be retrieved	location wise asset value can be viewed
Purchase value and receivers information can be captured	Asset methos - SLM/WDV can be assigend to group of assets	summary of total asset and asset value can be viewed
Insurance and maintenance details can be entered	Insurance and expiry alerts can be set	Maintenance for the month/week/Day can be generated
Asset transfer from one lcoation to anther can be done	Maintenance Alerts can be set	PMC mails can be scheduled and sent automatically
Sales of assets and loss on sale of assets can be tracked	Escallation chart can be maintained	Asset transfer reports can be generated
	Used in the CRM of the institution

Functional Flow